School / Academy
School or academy with student enrollment, class schedules, teacher management, attendance tracking, and parent portal
Pre-built Roles
2Role templates for a School / Academy. Assign them to employees during setup.
Teacher
Admin
Setup Guide
AI AssistantStep-by-step commands to configure your School / Academy hub in minutes.
Setup Guide: School / Academy
Configure your School / Academy hub from scratch using the ERPlora AI Assistant. All commands below are sent to the Assistant at
/m/assistant/.
Step 1 — Describe your business
Send this as your first message to the AI Assistant:
Hi! I have a language academy in Dublin. It's called "Dublin Language Academy". We teach English, French, and German in group and individual classes. We have students of different ages and several teachers. I need to set up the full system.
The assistant will detect your business type and install the right modules. The hub will restart (1-2 min).
Step 2 — Configure everything
After restart, send this complete configuration message:
Perfect, modules are installed. Please configure everything:
- Business info: name "Dublin Language Academy Ltd", address "23 O'Connell Street, Dublin 1, D01 AB78", VAT number IE9012345T, phone 01 901 2345, email info@dublinlanguages.ie
- VAT: exempt from VAT for accredited language education. 23% for textbooks and digital materials
- Payment methods: monthly direct debit, card, bank transfer
- Employees:
- Sophie Martin (Teacher, PIN 1234)
- Carlos Jiménez (Admin, PIN 5678)
- Courses:
- English A1 (monthly €80), English B2 (monthly €85), English C1 (monthly €90), French A1 (monthly €80), Individual lesson 1h (€35), Annual enrolment fee (€30), Cambridge exam registration (€95)
Execute everything without asking further questions.
Modules installed
| Module | Purpose |
|---|---|
| attendance | Daily attendance tracking per class and student |
| course_mgmt | Course catalogue with levels, schedules, and content |
| invoicing | Monthly tuition billing and enrolment invoicing |
| schedules | Class timetable management |
| staff | Teacher management with subject assignments |
| student_mgmt | Student enrolment with level assessment and progress |
| tax | Tax configuration — exempt education, standard rate materials |
Roles
| Role | Key permissions |
|---|---|
| Teacher | view-only courses, view-only students, attendance, view-only schedules |
| Admin | full student management, courses, schedules, invoicing, attendance |
Typical use cases
- Manage student enrolment with initial level assessment
- Track daily attendance per class and generate reports for students or parents
- Issue monthly fees by direct debit with automatic arrears notification
- Manage class timetables to avoid teacher and room clashes
Notes
Education sector — language courses may be exempt from VAT if delivered by a recognised institution. Teaching materials (books) are typically zero-rated for physical books or taxed at the standard rate for digital access. Regular attendance is a condition for sitting official exams (Cambridge, DELF). Monthly direct debit simplifies billing management with large numbers of students.
Start your School / Academy with ERPlora
Create your free account and set up your business in minutes using the AI Assistant. No technical knowledge needed.